Responsibilities and Duties

The Database Coordinator works with the Strategy Department and is expected to regularly update and maintain current databases (quality and control) which include information from multiple departments within the organization. The Database Coordinator is the main point person for gathering relevant data from all appropriate data sources.

This newly created position will secure data integrity, support staff, and improve and maintain our databases. Given the importance of meticulous records, the newly hired person will have an important role at GRM. Given that the data is all related to our guests, volunteers, donors, partners, and community information—who trust us to steward their partnership with GRM, it is important for us to find the best person to fill this role.

Our Database Coordinator Will:

• Warmly greet all guests, including, but not limited to, visitors, volunteers, vendors, employees, guests, donors; community groups, church groups, and public officials
• Oversee and complete informational and financial data entry
• Conduct data processing and reporting
• Maintain accurate, effective and accessible records
• Create reports that support GRM’s strategic planning activities, fundraising, prospecting, campaign and event activities, program activities, community engagement activities, Human Resources activities, operations activities, aftercare activities, and finance activities
• Maintain and update our database systems
• Refine best practices and policies for data integrity
• Review procedures in database management system manuals to make changes to the database
• Train users and answer questions
• Work with IT Team to specify users and user access levels for each segment of database
• Work with IT Team to develop standards and guidelines for the use and acquisition of software and to protect vulnerable information
• Provide technical support to junior staff or vendors
• Attend professional training and networking opportunities as directed
• Attend staff meetings or other meetings as directed
• Perform other duties as assigned

Reports to: Chief Strategy Officer

Vacation Level: 2